Effective date: August 1, 2018
Please read on to learn more about how we collect and use your information; if you have any questions or concerns regarding our privacy practices, please send us a detailed message to firstname.lastname@example.org, write us at 1238 University of Oregon, Eugene, OR 97403, or call us at 541-346-2486.
HOW IS PERSONAL INFORMATION TREATED?
Staff Data Elements collected from school staff include: staff name and email provided to district personnel who will then establish an access account that will be associated with a school. School staff will also in put the status of a report. UO will not have direct access to this information.
Student Data Elements collected from students include: student name and email provided to school personnel who will then establish access accounts that will be associated with a school. In addition, student ID numbers, student-written reports, and class information will also be recorded. UO will not have direct access to this information from the Application as part of the Research Plan. School/district staff will have access to information inputted into the Application including Student Information. Schools/districts will provide UO with aggregate, de-identified information to assess the frequency of reporting, locations, times, types of reports, and student satisfaction with their reporting.
Staff Data Elements and Student Data Elements are collectively referred to as “Data.”
WHAT INFORMATION DOES UO DISPLAY OR COLLECT?
1. Information You Provide to Us
We receive and store personal information knowingly entered in the System by a district, school, or student, whether via computer, mobile phone, other computing device. UO will only have access to aggregated, de-identified student information.
2. Information Collected Automatically
We receive and store certain types of usage information whenever you interact with the Applications; this information is not Personal Information or Student Information. For example, UO automatically receives and records information on our server logs from your browser including your IP address, cookie information, and the page you requested. We also record the details of your activity on the Applications, and the number and frequency of visitors to the System.
When you download our Application, we automatically collect information on the type of device, name and version of the operating system, name and version of the application, whether the currently logged in user is a staff or student, the numerical mobile device user ID, as well as actions performed by the user in accessing the System (“System Information,” which is considered part of “usage information” as described above). However, we do not ask you for, access or track any geographic-location-based information from your device (i.e., any information regarding where your device is located on the globe at a particular time) at any time while downloading or using our System.
We also use mobile analytics software to allow us to better understand the functionality of our System on your device. This software may record information such as how often you use the System, the events that occur within the System, aggregated usage information, performance data, and where the application was downloaded from; this information is considered System Information.
Cookies are alphanumeric identifiers that we transfer to your device to enable our systems to recognize your computer or device and tell us how and when pages in our site are visited and by how many people. Cookies do not collect Personal Information or Student Information, and we do not combine the general information collected through cookies with other Personal Information or Student Information to tell us who you are or what your user name or email address is. Most browsers have an option for turning off the cookie feature, which will prevent your browser from accepting new cookies, as well as (depending on the sophistication of your browser software) allowing you to decide on acceptance of each new cookie in a variety of ways. We strongly recommend that you leave the cookies activated, however, because you may not be able to log in or use many of the System’s most attractive features without cookies enabled. The System may also contain electronic images known as web beacons (sometimes called single-pixel gifs) and are used along with cookies to compile aggregated statistics to analyze how the System are used.
What does UO use my information for?
When you use the System, you may set up your account profile, transmit information, and check and update the status of reports as permitted by the functionality of the System. The information we gather from users enables us to improve our System and collect aggregated, de-identified information for research/academic purposes.
2. Personal Information
The Personal Information you provide may be used for communicating with you about the System. For any technical assistance, please email email@example.com.
3. Student Information
5. Usage Information
UO uses this type of aggregate data to enable us to figure out how often users use parts of the System, so that we can make improvements to the System.
6. Mobile Usage Information
This information is used to determine the device capabilities and usage trends which allows us to better understand which devices we should support and what features are most frequently used.
Will UO share any of the Data it receives?
Data about our users is an integral part of our extension-based activities. We neither rent nor sell your Data; we may share your Data in an aggregated, de-identified form only as described below.
1. Designees/Research Collaborators
UO may share Data in its aggregated, de-identified form with its designees and/or research collaborators for academic and/or research purposes only.
2. Business Transfers
If UO, or some or all of its assets were acquired or otherwise transferred, or in the unlikely event that UO goes out of business or enters bankruptcy, user information may be transferred to or acquired by a third party.
3. Protection of UO and Others
We may release Data solely when we believe in good faith that release is necessary to comply with the law (such as to comply with a subpoena); enforce or apply other agreements; or protect the rights, property, or safety of UO, our employees, our users, or others. We will try to give you notice if we release information for these reasons, but please understand that we reserve the right not to, as it may not be practical, legal, or safe to do so.
Is information about me secure?
Your account is protected by a password for your privacy and security. Due to the complexity and open nature of the Internet, there is always a risk that information collected by and/or displayed on the System may be compromised or accessed notwithstanding the implementation of reasonably data security measures by UO.
You may help protect against unauthorized access to your account and Data by protecting your password appropriately and limiting access to your device and browser by signing off after you have finished accessing your account.
UO endeavors to keep your information private; however, we cannot guarantee security. Unauthorized entry or use, hardware or software failure, and other factors may compromise the security of user information. For additional information about the security measures we use in connection with the Applications, please contact us at firstname.lastname@example.org">email@example.com.
What information can I access?
We allow you to access the following information about you for the purpose of viewing, and in certain situations, updating or deleting that information as permitted by the System. This list may change as the System changes. You may currently access the following information:
- information in your user profile
- unsubmited reports from an single session
You are responsible for updating the Data you provide to the System to the extent allowed by the System. Information sent in a report many not be changed after a report is submitted. Please contact us at firstname.lastname@example.org for help and any questions. Under California Civil Code Sections 1798.83-1798.84, California residents are entitled to ask us for a notice identifying the categories of personal information which we share with our affiliates and/or third parties for marketing purposes, and providing contact information for such affiliates and/or third parties. If you are a California resident and would like a copy of this notice, please submit a written request to email@example.com.
What other choices do I have?
You can always opt not to disclose information, even though it may be needed to use the System.
You may request deletion of your account by contacting the appropriate district and/or school official. Please note that some unrevised information may remain in our records after revision of such information or deletion of your account, or in cached and archived pages. Some information may remain viewable elsewhere to the extent that it was copied or stored by other users. We may use any aggregated data derived from or incorporating your Data after you delete your information, but not in a manner that would identify you personally.
We will retain your Data for a minimum of five (5) years and the de-identified, aggregated data will be archived at the National Archive of Criminal Justice Data (NACID); we also may retain and use your information as we deem it necessary to comply with our legal obligations, resolve disputes, and to enforce our agreements.